Information Required for Capital-Related Items for the Board of Trustees of the University of Illinois

Project Approval

• Project Description, including square footage
• Reason for Project
• Project Budget, including fund source(s)

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Project Budget Increases

• Project Description, including square footage
• Original Approved Budget Amount
• Any Subsequent Budget Increases (amount/dates)
• Amount of Current Increase in Budget
• Reason for Increase
• Fund Source(s) for Additional Costs

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Professional Services Agreements

• Project Description, including Approved Budget Amount
• Selection Committee Members, including Name and Department
• Firms Interviewed/Considered, including Name and City
• MAFBE Information of Firms and Consultants
• 1st, 2nd, and 3rd Rankings of Firms Interviewed/Considered
• Fee Information, including Hourly Rate Schedule (if applicable)
• Work Phases Involved (Program, Design, etc.)
• Type of Consultants and Percentage of Project Work
• Fund Source(s)

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Construction Contracts

• Project Description
• Divisions of Work or Bid Packages
• Successful Contractor (Company and City) for each Division of Work
• Amount of Each Bid plus Accepted Alternates
• Description of Accepted Alternates
• Fund Source(s)
• Bid Tabulation (all Bids received for each Division of Work)
• Construction Schedule (Start and End Dates)

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Change Orders or Amendments

• Project/Work Description
• Name of Contractor or A/E
• Original Contract Amount and Date, including BOT Approvals
• Any subsequent Change Orders / Amendments (Amounts/Dates)
• Amount of current Change Order / Amendment
• Fund Source(s)