Changes to Documents, Systems, and Policies
The following changes have been made as a result of University of Illinois System initiatives:
Upside Document Changes
- Language has been added to the Front End Documents Good Faith Effort to identify that when “BEP utilization is shown as 0% or not identified on Attachment B and no GFE is included, the bidder will be deemed non-responsive and the bid will be rejected as a material condition.” The construction bid tab spreadsheet has also been updated.
- Energy Services Agreement schedule G includes ESCO Maintenance services until substantial completion.
- Energy Services Agreement schedule W has been updated to direct ESCO to send correspondence to the Office of Procurement Diversity if a diverse vendor does not meet obligations or if scope/compensation is changed.
- QBS and RFP advertisements have been updated to reflect that a proposer shall be registered to practice as a Professional Design Firm with the Department of Financial and Professional Regulations “at the time of discussion meeting” rather than at the time of proposal submittal.
PRZM Changes
- Ability to respond to RFI's more than once has been added, which allows back-and-forth communications until resolution.
- Contractor Payment Application Information and Agreement Worksheet have been combined into one area.
- SVS approval reminder will appear in a user’s dashboard if user has opted to receive event notices.
- Enabled the Director Role to create the AE Solicitation Worksheet for a project and edit a project title after creation.
- Enabled the Director Role to set up the selection committee information in PRZM and create a link to PSP.
- Administrative Aide and Project Coordinator roles have been removed, and are now included in the Project Assistant role.
- Contract Specialist role has been inserted into the SVS approval workflow to review/resolve SVS information with the ability to add comments.
- Print friendly feature for the FD form has been removed, because it is routed electronically.
Policies and Website Changes
- QBS and RFP Policies and PSP reflect changes for Upside Item No. 4; added the wording “At time of discussion meeting.” Select “Pending” in PSP if registration is not current.
- Construction Bid Submittal Checklist has been updated on the UOCPRES website to reflect the latest bidding requirements.
- Risk Management manual has been updated with additional insurance information.
If you have any questions, please contact Chris Rogan.